How to Get a Professional Email Address With a Custom Domain

A professional email address is your chance to escape the generic or extension in your email account. Instead of that, you can create an email address that uses your company or organization name.

This article will break down and explain the steps to getting your professional, customized email address. Let’s get started right away. 

1. Register Your Domain Name

The first and most crucial step is registering a domain name that corresponds to your company or organization name. A custom domain is essential, as it will be what comes after the @ on your new email address. 

To do this, come up with a list of names that best represents your company or simply an appropriate name for the professional email address. Check for its availability with the domain name search tool, and register the domain right away. 

2. Choose an Email Hosting Provider

Using an email hosting provider is the quickest way to create and run a professional email address. It provides server space to manage outgoing and incoming mail. All you have to do is enter your domain name, set up credentials, and the provider will automate the rest of the processes for you. 

Sign up with popular email hosting providers like G Suite or Microsoft 365. You can create individual or multiple email addresses using a custom domain, starting from $12 a user per month. It also offers other features such as spam and data loss prevention, also beneficial tools such as calendar, file storage, and video conference. 

3. Enter Your Domain Name

After purchasing an email hosting account, the next step is to enter the registered custom domain for the email address. Generally, a prompt will pop up for you to enter your custom domain, but the process may vary depending on the email hosting provider. 

Then, you will be asked to verify domain ownership through several methods. The quickest way to do it is by adding a TXT record to the domain name’s DNS records. Click the option, and your email hosting provider will generate a code that you can add to your DNS records. 


After copying the code, visit the domain registrar account and find the menu to add a new DNS record. Select TXT as the new record type, then paste the code in the content box. Once added, return to your email hosting account and finish the verification process. 

4. Add Credentials

You have purchased the email hosting provider and verified the custom domain. Now, it’s time to create a user account. It will act as an administrator account where you can tweak email settings and create multiple custom email addresses. 


There will be a prompt that pops up to set a username and password for login credentials. Keep in mind that the username will also be your professional email address, so make sure to enter the appropriate name for it. After entering all necessary information, click Create Account, and you’re set. 

5. Configure the Email Settings

You can explore several options for the email address on the settings page of your email hosting. 

Suppose your domain name is connected to a website. In that case, you can limit the storage space dedicated to receiving emails so you’ll have more room for the site. By default, it will be set up to 250MB, but you can increase, decrease, or even make the value unlimited. 

There are also settings that help with creating multiple customized email addresses. You can opt to stay on the page after entering credentials for new users instead of returning to the main page, which saves time and enables you to add many users quickly. 

6. Add Users

After configuring the necessary settings, you can start adding new users and customize professional email addresses for them. 

On the homepage, find the option to add new users – it is usually located in the Users menu. Add information as prompted, this includes the user’s name and the email address you want to assign to them. Then, create a new password for login, and finalize the process by clicking Add new user. 

7. Test the Email Address

Finally, test out the email address to see if everything is working correctly. You don’t want to give the address before it’s ready and risk missing important emails or experiencing unwanted errors. 


Send out some test emails to check if the address can deliver mail as intended. Then, send a reply from the test address to see if the new professional email address can receive mails. If everything checks out, your new address is ready to share with clients or partners. 

Why Is a Professional Email Address Important?

A professional, customized email address plays a significant role in making a business look credible online. It will be easier for customers to build trust in businesses that look professional and well-established, and they might not hesitate to reach out to you with questions regarding your products or services. 


Moreover, a professional email address reduces the risk of being marked as spam. Most spam and malware detectors automatically filter out emails received from free email addresses. Having a professional email address delivers your message as intended to the recipient without fear of being bounced off to the junk mail folders. 


All in all, a professional email address is beneficial for not only businesses but also individuals. Customized addresses make a person look more credible online, hence making it easier to communicate with fellow professionals over mail. 

I hope this article helps you understand how to create an email address with a custom domain. Good luck, and if you have any questions, make sure to leave them in the comments section below. 

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